The 5 best business travel management companies in Scotland

Any vacation manager who’s experienced to book and take care of business enterprise visits devoid of the assist of a vacation management organization (TMC) will know it is not an straightforward process.

Endlessly browsing for proper accommodation on numerous web-sites. Chasing down innumerable invoices from a lot of personnel. Producing confident all travelling staff are safe and sound at all situations. The listing of responsibilities goes on and on, and we haven’t even outlined striving to remain within just your company’s travel price range nevertheless!

In this manual you are going to find a overview of the major 5 business travel management corporations in Scotland. We’ll also briefly discuss the main rewards of utilizing a travel management organization, and the main attributes to glimpse for when selecting which enterprise to go with.

What are the main benefits of employing a vacation administration business?

Conserving money, conserving time, trying to keep employees risk-free and pleased. These are the noticeable positive aspects that appear with employing a travel management business.

Right here are just some of the approaches fashionable enterprise vacation management providers can assist you reach these positive aspects:

• Negotiating the best deals: Travel management organizations can assistance you cut down the quantity you shell out by negotiating the greatest business journey charges on your behalf. They can also support you kind extended-expression partnerships with airlines and accommodations to enable you reduce vacation fees moving forward.
• Comprehensive journey and price reviews: Optimizing your travel spending budget based on prior trips is one particular of the greatest strategies you can minimize small business journey expenses. Journey administration companies provide comprehensive vacation and cost reviews to assist you do just that. They also centralise all of your vacation details in a person place, offering you further insight into travel shell out and journey programme efficiency.
• Help you save time with almost everything in 1 area: Modern-day corporate vacation management organizations allow you to centralise all company journey processes. They ought to deliver you with a one person-friendly platform that allows you deal with every little thing from booking and travel policy compliance, to trip protection administration and invoicing. 
• Self-scheduling for added performance: Contemporary vacation administration platforms make it possible for your staff to make their personal travel preparations. This indicates no a lot more again-and-forth amongst you and many staff members more than what wants to be booked and why.
• Guaranteeing vacation plan compliance: You put journey insurance policies in area for a rationale to minimize charges, streamline processes, and preserve workforce harmless. Inevitably however, personnel usually make arrangements that tumble exterior your travel plan. By using a vacation administration firm you can cease this from occurring, for the reason that their platform will flag or block any unauthorised bookings.
• Staff protection and pleasure: If you want to retain your staff content and free from hurt although travelling, each individual excursion demands to be managed successfully, and cautiously. Contemporary journey management corporations present substantial danger administration, purchaser help, and even traveller tracking options to make this as uncomplicated as possible.

Functions to appear for when picking a journey administration company

Modern day vacation management corporations can assistance you simply take care of each individual facet of your company’s enterprise outings. But not all vacation administration remedies are designed equivalent!

Right here are the principal attributes you need to glance out for when choosing your most popular option:

• Substantial travel inventories: To continually fulfil your small business vacation desires, a modern day vacation management system ought to offer a vast variety of travel and accommodation solutions. This should really include things like the potential to ebook different modes of transportation, such as trains and rental autos.
• Versatility: Cancellations and very last-moment variations are sad to say all as well popular in the enterprise journey planet, so deciding on a vacation administration solution with adaptable booking options is essential.
• Thorough buyer assist: If things go incorrect on a organization excursion, you or the enterprise traveller associated will will need support from your vacation administration corporation. If you just can’t effortlessly get in contact with a true human 24/7 to offer with any issues that arise, the buyer help they’re providing isn’t good sufficient.
• Centralized invoice assortment: A single of the main explanations for using a journey management company is to save time and streamline procedures. So regardless of what resolution you pick, it should really consolidate all your regular monthly invoices into just one one vendor invoice.
• Reporting/info abilities: Detailed journey/price studies, and intuitive info representation are critical for identifying and employing spend optimisation actions. Present day journey management firms should often supply these capabilities.

The 5 best corporate travel management companies in Scotland

Centered on the rewards and features reviewed earlier mentioned, underneath is our select of the five major corporate vacation administration companies in Scotland:

1. TravelPerk

TravelPerk offers an all-in-just one electronic option that allows you deal with each component of company journey. With TravelPerk, the complete organization travel scheduling course of action from start to complete is coated within just 1 centralised system.

As perfectly as the relieve of use this centralised technique brings, TravelPerk also has a lot of other features that set it aside:

• The world’s largest journey stock for flights and accommodation companies.
• Built-in vacation insurance policies and in-application approvals — this includes acceptance workflows, and the skill to customise strictness amount for each workflow.
• FlexiPerk, a cancellation coverage that allows you terminate vacation preparations up to two hrs prior to departure with a assured refund of at least 80%.
• 24/7 consumer assistance with serious people and a 15-next response fee.
• TravelCare, a journey security and chance administration answer that provides basic safety alerts, and complete visibility into all traveller destinations and associated dangers.
• Centralised invoicing for all company vacation — taking away the need to have for bill requests and reminders.
• Adaptable, intuitive, actual-time reporting covering each and every component of your company vacation, including bills, carbon emissions and additional.
• Speedy and pain-free VAT reclaim option.
• Substantial catalogue of integrations with 3rd party software package.
• TravelPerk Activities, an activities management alternative that covers everything from kick-offs and offsites to functions, enabling distant and hybrid groups to join in real lifetime.
• Carbon offsetting with GreenPerk — to aid integrate environmental sustainability into your journey plan.

All-in-all, combining these characteristics generates a extensive travel management system that can seamlessly provide the small business travel requirements of any company, significant or smaller.

For Scottish-primarily based providers, TravelPerk’s acquisition of Uk enterprise vacation specialist Simply click Vacation very last 12 months tends to make it a specially suitable preference, as the platform has now attained a foothold in the Uk.

2. EQ Travel

EQ Vacation is a company vacation administration corporation founded in 2011 and headquartered in Dunfermline in Scotland.

EQ Travel’s major characteristics consist of:

• Flight, rail, resort, condominium, and auto reservations.
• Online booking system with the ability to combine travel insurance policies.
• A 24-hour unexpected emergency contact staffed by the EQ workforce.
• Personalised vacation management reviews, like threat administration reporting.
• Meeting and situations administration.
• Incentive journey (journeys rewarded to leading performers in your corporation).
• Medical demo journey.
• Ancillary expert services these as chauffeur employ the service of, currency, ferries, passports and visas, airport parking, aircraft constitution and personal jet use.

EQ Journey presents quite a few valuable characteristics for booking excursions, but it is not a thorough vacation administration provider. It does not offer you any cost administration or centralised invoicing alternatives, or vital options like flexible cancellation, VAT reclaim, 3rd celebration software package integration, or a carbon offsetting system.

It also makes use of Concur as its self-scheduling system, which has obtained various evaluations online stating that the person interface is not person-friendly.

3. Stewart Vacation Administration

Founded in 1972, Stewart Journey Management is an knowledgeable vacation management corporation with its headquarters in Glasgow.

Despite the fact that not only targeted on the enterprise journey sector, Stewart Travel Management even now has a great deal to provide its corporate consumers:

• Air, hotel, rail, ferry and vehicle bookings.
• Worldwide air ticketing platform that offers the ideal rates on above 900 airlines across much more than 51 nations around the world.
• Online booking portal with journey plan integration.
• 24-hour crisis help provider.
• Dedicated account supervisor.
• Committed convention and celebration management crew.
• Customized administration reporting, with submit-vacation vacation information on need.
• Flexible payment methods (such as credit terms).
• Traveller monitoring — Stewart Travel Administration can right away find all travellers in a unique area and call them by electronic mail or SMS information.
• Chauffeur services, visa/passport company, airport lounges, transfers and parking.
• Offshore and maritime fares.

Stewart Journey Management comes with a decent range of options, but is missing significant options like adaptable cancellations, VAT reclaim, and carbon offsetting.

4. The Journey Enterprise Edinburgh

The Travel Business Edinburgh is an impartial journey agency with more than 30 many years of expertise in the journey industry.

They supply leisure holiday seasons and honeymoons as perfectly as business vacation administration products and services. For firms, The Journey Firm Edinburgh delivers many remedies:

• Air, resort, rail, ferry and automobile retain the services of.
• Account Administration.
• Journey plan management (such as suggestions on how to enhance compliance.)
• Meetings, incentives, conferences, and party administration.
• Traveller monitoring — with 24/7 crisis services.
• Multi-degree, comprehensive management info obtainable on line, as perfectly as specified periodic reviews.
• Booking system evaluation.
• Price financial savings by means of value reduction preparing and implementation.
• Regular invoicing — The Journey Enterprise Edinburgh will pay back for all the things on your behalf and monthly bill you once for every month. They can also organize monthly bill backs for foods and added resort companies so your personnel really don’t have to spend upfront and then assert charges.

The Vacation Enterprise Edinburgh has a broad aim which involves lots of leisure journey solutions, but they also provide loads of features for company purchasers. If you are hunting for an all-in-one digital resolution while, you won’t discover that below. The Vacation Business Edinburgh do not offer you a solitary centralised platform for close-to-conclusion travel scheduling and administration. The provider they provide is much more of a classic, offline assistance.

5. Travel CTM

With its head office environment in London, Travel CTM was proven in 1994, and focuses on building customised vacation options for its consumers.

Vacation CTM’s most important capabilities consist of:

• All modes of transport protected.
• Committed strategic account supervisor.
• Consumer-helpful on-line booking resource with created-in approval workflows and vacation plan integration.
• Customer-centric vacation technology, such as a suite of interconnected travel resources.
• Functions administration.
• Localised following-hrs crisis travel help.
• Traveller tracking.
• Industry-certain remedies — for event journey, athletics travel, and ERM (electricity, means, and marine) vacation.
• Carbon reporting and offsetting.
• Traveller wellbeing reporting.

Vacation CTM is a modern day corporate travel administration solution with beneficial, customisable attributes. Nonetheless, the platform has confined third-get together application integrations, simply cannot promise 100% vacation plan compliance, and does not offer adaptable cancellation/travel methods. 

If you are based in Scotland and you’re looking for a vacation manegement answer to support your organization thrive, there are numerous very good alternatives out there. If you are on the lookout for a entire, hugely-rated, conclude-to-stop alternative, TravelPerk can a lot more than provide. If you’d like to discover out much more about how TravelPerk can optimise your company’s business journey software, achieve out for a no cost demo today.